Frequently Asked Questions
Questions & Answers
Q1 If a sophomore is going to Vo-Tech his/her junior year, is a proposal still required to avoid an unsatisfactory?
A1 Yes, a proposal is still required. Nothing is ever for certain, and the proposal may lend itself to the two-year Vo-Tech project requirement.
Q2 Can a present junior now change his project and do community service instead?
A2 Yes, a junior can change his project to community service. They have to fulfill all requirements explained in the booklet and they will receive a “U” on their report card until project is completed
Q3 What will have to be done if community service is chosen? Eg. Project Analysis, written report, etc?
A3 If community service is chosen, 60 hours outside the school day must be completed. Juniors and sophomores must complete all proponents found in the handbook--project proposal, written log, time log, analysis, and presentation.
Q4 Students want to know how to do community service projects.
A4 Students are responsible for identifying their own unique interests. They are to contact an agency or organization and speak with the supervisor of the organization. Then the student is to prepare and submit a project proposal. Once project proposal submitted and approved, a student should begin volunteerism. A letter from the volunteer organization verifying the experience is required and is to be attached to the time log.
Q5 What do “new” students do? Any extensions, etc.?
A5 New students to school will be assigned an advisor upon registration through guidance. Juniors and seniors will be given appointments with Project Coordinator to discuss adaptations.
Q6 I submitted my proposal and haven’t heard back. What should I do?
A6 Process for ADVISORS and STUDENTS
Students submit project proposals to advisors.
Advisors submit the original to guidance office in a TIMELY manner.
Project Coordinator will evaluate project proposals. Original will be filed in the guidance office, and a copy with comments will be returned to the advisor and student. This should be filed in the advisor’s file for student and student should file his/her copy for submission at the evaluation session. Students who have not received information concerning their project should see their advisors. In summary, both advisors and students should pursue project proposals that have not been returned in a timely manner.
Activity Periods are an appropriate time for students to check with advisors, and for advisors to collect/return project proposals.
Q7 Where are project proposal updates? Where are the project proposals kept/stored?
A7 The original is stored in the guidance office and advisors should also file a copy.
Q8 Advisors do not need to sign off on time logs, correct?
A8 Yes, this is correct. No initials on time logs are required for any student.
Q9 How will students be evaluated?
A9 All students (juniors and some seniors) will be evaluated using the rubric and evaluation form. Students will be assigned randomly to an evaluation session during junior year. They will present to a team of at least 3 evaluators and a small number of their peers. The individual presentation is generally no longer than 15 minutes and 3 or 4 presentations will take place in the time allocated for the session.
Q10 What can students do to “reform” their project if their original project is not going to be completed on time—WHAT NEEDS TO BE CHANGED? How are they held accountable for not finishing their project?
A10 If a student is going to change a project, the student must submit a new proposal. If the final project is changed SLIGHTLY, student needs to explain this slight alteration in a project addendum submitted to advisor or Project Coordinator. This alteration should also be explained in the project analysis. A student’s FAILURE to complete a project DOES NOT warrant a request for change. QUESTIONS/concerns about a specific project should be submitted immediately to your advisor. Advisor will forward these to Project Coordinator. Any student who has some material for the evaluation will be asked to remediate the project. Any student who is unable to present any part of the project will be assigned the assistance program which takes place evenings in the fall of senior year and requires a slight fee.
Q11 Is there any way for advisors to have a checklist devised so we can ensure what parts of our students’ projects have been approved and completed on time? (This would be a great aide to advisors).
A11 Advisors are to keep track of completed submissions and progress. If you need to check status of the project go to the guidance office and look in the file drawer for project proposal or contact the secretary in the office who helps with graduation project. Project Coordinator and secretary will keep advised informed of student status once a quarter.
Q12 What do I (advisor) do with the folder and information I have for an advisee if that advisee goes to Vo-Tech or withdraws?
A12 Advisor should send the folder to the guidance office to be filed and stored or to the Project Coordinator. CLEARLY, mark the folder with the student’s name.
Q13 Do our meetings together during graduation project meeting count towards time on time log?
A13 Yes, they do (equal to 5 hours). Any other planning time spent on the project can be counted.